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Is printing running out of control in your office? Stacks of uncollected print jobs? Are you printing sensitive documents which you wouldn't want to reveal? Print management software (PMS) is a software system designed for the effective management and optimization of print devices and related processes. PMS not only manages printing, but also various other aspects that relate to printing. This software manages all kinds of devices ranging from desktop printers and copiers to high-volume and high-definition printers. Some of the feature include: 1. Print Visibility
Print management Software helps save cost on print materials from print waste to non-essential printing to ineffective printers and print servers and achieve real business value. To find out how CPC can help your company save cost with PMS, Contact us today!
There are a few issues to consider before determining what sort of finance method to use when purchasing a photocopier, be it leasing, hire purchase, rental or other form of finance.
A good way is to conduct a cost vs. benefit analysis. This will ensure that the benefit you get from a photocopier will provide an adequate return on investment. For office copiers, the equipment itself does not actually generate revenue, and so it is more difficult to measure. One of the main benefits usually is the ability to do copying and printing in-house, rather than paying for it at a print/copy shop. Depending on the volume of copying & printing done, there is often a break-even point for a business where purchasing a photocopier for in-house copying, printing, scanning etc. will be more cost-effective. Most businesses rent or lease their photocopiers. The main reason for that is that no capital is being tied up and instead can be utilise for other purposes. Additionally, because copier technology progess quickly, finance methods such as renting provides an easy upgrade alternative. Renting or leasing costs more in the long run for products which are financed. They do become a competitive option that must be consider seriously. Be meticulous with rental or lease agreements which include the service component of the copier or multifunction device and charge of the combined rental and maintenance cost on a per-copy or per-print basis. It may look attractive overall, but complex 'contract' language around minimum volumes can disguise higher costs in the future. When financing a photocopier purchase, make sure that whichever method you decide is best for your business, and that you understand all the terms and conditions of the agreement. Main features of Photocopier Lease • Preserves working capital for other purposes • Risk of owning an obsolete device • Accounting maybe more complex - depreciation of asset • On balance sheet reporting as an asset/liability • Residual value liability • Contract to be paid out in full prior to upgrade • May involve early payout penalties • Less flexible upgrade path if required during contract period • Directors guarantees may be required Main features of Photocopier Rental • Ability to upgrade - reduces equipment obsolescence • No residual value liability • Preserves working capital for other purposes • Off balance sheet reporting • Opportunity to purchase after contract ends • Directors guarantees may not be required Main features of Photocopier Purchase (Cash) • Reduces working capital • Risk of owning an obsolete device • On balance sheet reporting as an asset/liability • Accounting maybe more complex - depreciation of asset • No residual value liability • Upgrades or add-ons to be paid for - reduces working capital Copier Maintenance Agreements Although multifunction copiers require less maintenance than their single-function cousins, these machines still do need a little help and care every once in awhile. That's where maintenance agreements come in. It is a known fact that like all devices, copiers, no matter how expensive or advanced they are, can malfunction. When this happens, it can result in downtime which may last for hours or days, depending on how quick a copier technician can fix it. When your copier is not usable, delivery of service to your clients can be affected and your business can lose money. To avoid these things, you need your copier fixed ASAP to shorten the downtime or if possible, prevent your device from malfunctioning. Calculable Maintenance Cost Copier service contracts are like having insurance. They protect you, especially financially, when you have maintenance issues with your copier. Depending on how long you have your copier for, the chances of encountering some sort of issue, even if just a tough jam, is likely. Knowing that you’re already covered to have a designated vendor come in and service your copier alleviates the need to call and pay for another company to re-assess everything. With a service contract, the cost of the machine is spread out monthly instead of having to pay one, large bill, creating predictable spending and making it easier to budget for. Copier contracts run on a cost-per-page agreement. It is how you, as the client, pay for toner, labour and parts to maintain your copier. Meaning that you only pay for what you use, and that typically equals to a cent or less per page. This accounts for how many copies you print, ultimately keeping your costs fair and as low as possible. Decrease Company Overhead This is the often one of the most overlooked cost of having a copier without a service contract. When you have to consistently go out and purchase your own products such as toner and copier accessories, which are typically covered under a service contract, there is a lot of time and money spent in that process besides the cost of goods. For example, you have to designate an employee to be in charge of that area where they’ll have to research or drive to different stores to purchase the products all while on the clock. That means the less time they spend actually doing the job you hired them to do and more time and money spent on menial tasks like buying toner for the copier each month. Under a copier service contract, you don’t have to worry about this overhead cost. Your copier vendor is in charge of getting you everything you need each month (with the exception of copy paper most often), and you and your employees can focus on more important tasks. Choosing the Right Copier provider As you might already know from past experience, choosing the right copier service provider is just as important as choosing the equipment itself. After all, you’ll be relying on that vendor to provide supplies on a timely basis, respond quickly to service calls, and get you back up and running fast. If they don’t do those things very well, you can face costly business interruptions with even the best quality copiers and printers. CPC had the fastest response time in town of 2-4 hours. Included in a copier maintenance contract are regular performance check-ups on your copier. Through these preventative maintenance checks, mechanical problems are spotted before they cause problems. The copier technician can already assess the current status of your office equipment and make the necessary recommendations in case any of your printers or copiers needs repair or replacement. With this, you do not have to worry about unforeseen equipment malfunction, especially during a busy day or month. CPC also incorporate live monitoring maintenance. A dedicated system to keep track of toner level and parts simultaneously. Our technician will be sent to your premises immediately once we receive the notification without you knowing. Trained and Certified Technicians Another benefit of a service contract is that you are guaranteed that trained and certified technicians maintain and repair your copiers. Copiers, especially multifunction printers (MFPs), are complex machines; keeping them in tiptop condition and fixing them require expertise. Therefore, it is imperative that only trained and qualified people handle your machine. A reputable copier maintenance company understands this and invests in the regular training of its technicians. With this, you can be certain that they can provide the right responses to your queries, fix any issues your machine may have and keep it performing at an optimum level. Without a doubt, a copier maintenance contract are must-haves for companies with copiers. Investing on these can help your office have smooth print operations and avoid costly copier-related issues. Need more details on copier maintenance agreements before you make any decisions? Contact us today!
The reason why the debate of genuine toner and generic toner exist is because of the cost. People start considering generic toner in an effort to save money. There are two main choices when it comes to selecting the type of printer cartridge you need - genuine or generic. Genuine TonersGenuine also known as “Original Equipment Manufacturer” or “OEM”. These cartridges are manufactured by copier manufacturers. OEM products set the standards of quality and performance in the market. They are usually the preferred choice despite being the most expensive. They're also the most precise and most capable of producing the best quality print your copier can create. In addition, the fail rate is generally lower and it's less likely you'll end up with a toner malfunction in your copier. Generic tonerGeneric toner also known as compatible toner are toners manufactured by a third-party manufacturer. They cost a little less than the name brand products and are not made from recycled parts. While all original toners for your printer are virtually identical due to the high standard of quality control, compatible toner may vary slightly in look, design and page yield to their genuine counterparts due to certain patents that restrict the exact copying of designs. Although some might say these generic toner are less reliable, they are undoubtedly a cost-effective alternative to the genuine article. In conclusionA company that goes through a lot of paper may find that the higher quality OEM cartridges are more conducive to their needs. While most people are caught between original and generic toner we prefer to give customer a peace of mind and prefer to use the genuine toner cartridge for their copier. With that in mind, CPC only supply genuine toners to copier in our customer premises.
To find out more about our copier package, you can contact us here. CPC had an awesome Chinese New Year celebration this February! We wish everyone a prosperous and healthy Dog Year ahead!
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