Is printing running out of control in your office? Stacks of uncollected print jobs? Are you printing sensitive documents which you wouldn't want to reveal? Print management software (PMS) is a software system designed for the effective management and optimization of print devices and related processes.
PMS not only manages printing, but also various other aspects that relate to printing. This software manages all kinds of devices ranging from desktop printers and copiers to high-volume and high-definition printers. Some of the feature include:
1. Print Visibility
PMS not only manages printing, but also various other aspects that relate to printing. This software manages all kinds of devices ranging from desktop printers and copiers to high-volume and high-definition printers. Some of the feature include:
1. Print Visibility
- Instantly see who is printing, what they are printing, when they printed and on which device.
- Create intelligent rules to limit user behavior and enforce sensible printing policies.
- Allow your staff to print with the freedom and simplicity the devices they're using were meant for with Mobility Print, Web Print, Email to Print, Google Cloud Print and iOS Printing.
- Protect sensitive documents. Users print once to a global virtual queue and release securely while at the device.
- Secure your devices with User Authentication via a touch screen or card reader at the MFD.
- Able to add an extra layer of security by using watermarking and digital signatures to include the owner ID to every document.
- Start by tracking costs by user, department, client or custom shared accounts.
- Get further control by allocating print quotas to users, departments or clients. They can track their print balances, and once the quota is gone, it's gone.
- Encourage responsible printing by sharing the environmental impact with users.
- The Environmental dashboard, Windows Live Tile and the Environmental Widget can help shape behavior.
- Keep print costs and rules visible to users with the desktop Client Tool.
- Allow users to print from their web browser or mobile device as well as release documents securely at the printer using an existing ID badge or their smart phone.
- Associate Scan Actions to users for scanning documents to authorized email, folder, and cloud destinations to enable business automation processes.
- System Administrators can pre-configure and deploy user Scan Actions including Scan to Me, Scan to Home, Scan to Folders and Scan to Cloud Storage.
- Displays an overview of all system activity and the current status of all your devices and users.
- Automatically synchronizes with your user directory
- Simple web based administration, accessible from anywhere on your network.
- One-click reports
- Ad hoc reports and scheduled email reports
- Displays real-time account balance
- Optional popup windows for account/department selection and client billing
- Pop-up screens for user interaction (e.g. account selection)
- Optional, and easily deployed with zero-install strategy
- View activity in real-time
- Transfer quota to other users (for say group project printing)
- Add cash to accounts via online payment gateways (e.g. credit card)
- Online refund management system
- All platforms equally supported, both servers and workstations.
- Synchronized releases for all platforms.
Print management Software helps save cost on print materials from print waste to non-essential printing to ineffective printers and print servers and achieve real business value. To find out how CPC can help your company save cost with PMS, Contact us today!